Stop the Busywork: Avionté Workflows for Staffing Teams

Your recruiters are good at what they do. What slows them down is the manual work that follows every placement, applicant, and candidate interaction.

A placement gets made. A new applicant comes in. A candidate sends a document. Someone has to follow up, update a record, trigger a process, or send a message.

None of these tasks are complicated. But they are constant. And they are pulling your team away from the work that actually moves the business forward.

Whippy Workflows connect directly to Avionté and turn ATS activity into automated action. When something happens in Avionté, Whippy can instantly trigger communication, update records, route information, and keep processes moving without manual intervention.

The result is a faster, more consistent experience for candidates and a team that spends less time on administrative work and more time building relationships.

Below are examples of what your team can start automating today.

Building an Avionté workflow in Whippy takes minutes. Here is what it looks like:

You know consistent check-ins matter. A quick message on day 3 sets the tone. A follow-up on day 14 catches issues before they become problems. A final touchpoint on day 30 shows candidates they are not just a placement number.

The challenge is not knowing when to reach out. It is having the bandwidth to actually do it, across every active candidate, every single week.

With Whippy, you do not have to choose between staying on top of placements and keeping candidates engaged. The moment a new placement is created in Avionté, Whippy picks up the assignment start date, pulls the candidate data, and takes care of every check-in from there.

How it works:

1. A placement is created in Avionté with an assignment start date
2. Whippy detects the new placement via webhook event and pulls candidate data
3. A check-in message is sent automatically on day 3
4. A follow-up check-in is sent on day 14
5. A final check-in is sent on day 30

The result: Every active candidate gets consistent outreach, on time, every time. Your team sets it up once and never thinks about it again.

Here is how the workflow is structured:

A candidate texts in their driver's license. Or their ID. Or a PDF. It happens all the time, especially when your team is running candidates through an internal job board or an onboarding process.

And every time it happens, someone has to stop what they are doing, find the candidate in Avionté, and log the document manually. It takes two minutes. Multiply that by every candidate, every week, and you start to feel it.

Whippy detects the incoming attachment, finds the right Avionté contact profile, and logs it back automatically. Your team gets notified. Avionté stays accurate. And nobody had to interrupt their day to make it happen.

How it works:

1. A candidate sends a document (driver's license, ID, or any attachment) via SMS
2. Whippy detects the incoming message and attachment
3. The workflow identifies the corresponding Avionté contact profile
4. The document is automatically logged back to Avionté
5. Your team is notified, with no manual data entry required

The result: Candidate profiles stay up to date in real time, without pulling your recruiters out of the work that matters.

Here is how the workflow is structured:

When a new job opens, most recruiters go straight to Indeed. Not because the right candidates aren't in Avionté already. Because finding them manually takes time nobody has.

That database your team spent years building sits untouched while you pay for leads you may already have.

The moment a new job is created in Avionté, Whippy pulls the matching candidates, reaches out automatically, and updates Avionté with every response. Your recruiters skip the search and go straight to the follow-up.

How it works:

1. Whippy detects a new job created in Avionté
2. Matching candidates are pulled from Avionté
3. An SMS is sent to each candidate automatically
4. No response after 2 days: a reminder goes out
5. Candidate shows interest: recruiter is notified and Avionté is updated
6. Candidate is not interested: status is updated in Avionté

The result: Every new job searches your existing database before anyone opens a job board.

Here is how the workflow is structured:

Your best candidates are the ones you have already placed. They know your process. They have a track record. And when their assignment ends, they are available.

The problem is timing. By the time a recruiter thinks to reach out, the candidate has already moved on.

Whippy detects when an assignment in Avionté is approaching its end date and reaches out automatically. No manual tracking, no missed windows.

How it works:

1. Whippy detects an assignment end date approaching in Avionté
2. An outreach message is sent to the candidate automatically
3. Candidate is available: recruiter is notified and Avionté is updated
4. No response: a reminder goes out
5. Candidate is not available: status is updated in Avionté

The result: Your placed candidates become a pipeline. Every assignment end becomes a redeployment opportunity.

Here is how the workflow is structured:

What Your Team Gets Back

Every task Whippy automates is time your recruiters can put toward sourcing, screening, and placing candidates. These two workflows are just a starting point. The right workflows for your team depend on how you operate, whether you run one branch or eight, and Whippy is built to match that.

Ready to see it in action?

Book a demo ↗