Stop the Busywork: TempWorks Workflows Built for Staffing Teams

For staffing teams running on TempWorks, the bottleneck is rarely the recruiter. It's everything around the recruiter.

Every accepted offer triggers a manual email. Every inbound CV requires a profile update. Every status change means someone, somewhere, has to stop what they're doing and make sure the right information gets to the right place.

Individually, these tasks take minutes. Collectively, they take hours, and they pull your team away from the work that actually drives revenue: sourcing, screening, and placing candidates.

Whippy Workflows integrate directly with TempWorks, automating the operational tasks your team has been handling manually, triggered in real time by the events happening inside your ATS. No custom middleware, no engineering overhead, no workarounds.

Below are two examples of what your team can start automating today.

Building a TempWorks workflow in Whippy takes minutes. Here is what it looks like:

Every time a candidate accepts an offer, your coordinating team needs the same information: candidate name, job order ID, client name, assigned recruiter, and pay details.

In most TempWorks agencies, that means a recruiter stops what they are doing, pulls the data manually, writes the email, and sends it. Every single time a placement is made.

Ask any recruiter who has done this at scale and they will tell you the same thing: automating this was a dream.

With Whippy, that dream is now a workflow.

The moment a recruiter changes a candidate status to "Accepted" in TempWorks, Whippy detects the change in real time, pulls all the relevant candidate data directly from TempWorks, builds the onboarding email, and sends it to your coordinating team automatically. Accurate, instant, and without any manual input.

Your recruiters stay focused on placements. Your coordinators get everything they need the moment an offer is accepted.

How it works:

1. Candidate status is changed to "Accepted" in TempWorks
2. Whippy confirms the status and triggers the workflow
3. Candidate data is pulled directly from TempWorks
4. The onboarding email is built automatically
5. The email is sent instantly to the coordinating team

Here is what the complete workflow looks like inside Whippy:

Candidates send their CVs through multiple channels. SMS, email, and others. Each time that happens, someone on your team has to manually open TempWorks and make sure that information is reflected in the candidate's profile.

It is not a complicated task. But it is a constant one. And every interruption adds up.

Whippy Workflows have the capability to detect incoming candidate messages across channels and automatically trigger an update to the corresponding TempWorks profile, logging the interaction without any manual input from your team.

Instead of your recruiters context-switching every time a CV comes in, the workflow handles the update and keeps TempWorks accurate in real time.

How it works:

1. Candidate sends a CV via SMS or email
2. Whippy detects the incoming message
3. The workflow identifies the corresponding TempWorks profile
4. A note is automatically logged in TempWorks with the interaction details
5. Your team is notified, with no manual data entry required

What This Means for Your Team

Every manual task your recruiters no longer have to do is time they can put toward sourcing, screening, and placing candidates. Whippy Workflows connect directly to your TempWorks data, so your team spends less time maintaining systems and more time growing your business.

These are just two examples of what is possible. The workflows your team needs are unique to how you operate, and Whippy is built to match that.

Ready to see what you can automate?

Book a demo ↗