Voice AI Recruiter for Staffing Teams

Interview every applicant—while your team focuses on hires.

Traditional recruiting workflows force teams to choose between speed and quality. When hundreds—or thousands—of candidates apply, manually calling each one isn’t realistic. As a result, great applicants are missed, follow-up times lag, and recruiters get buried in repetitive tasks instead of advancing top talent.

Whippy’s Voice AI Recruiter↗ changes that.

It uses natural, job-aware phone conversations to pre-screen every applicant 24/7—just like a human recruiter would—then returns structured insights (transcripts, recordings, summaries, tags, and optional scores) directly into your ATS or hiring workflows.

With AI hiring automation at the top of the funnel, recruiters spend their time where they deliver the most value: building relationships, closing offers, and hiring faster. Recruiters get natural-language voice interviews at scale and AI candidate screening that flows into your ATS as clean, structured data.

Request a demo↗ • See integrations↗

Trusted by staffing teams: See how CCS Construction Staffing↗ is on pace to save $1.64M/year, and how Link Staffing↗ cut interview costs by ~95% with AI recruiters.

Quick answer: What is an AI Recruiter?

An AI recruiter (or voice AI recruiter) is a conversational recruiting assistant—an AI interview assistant—that conducts first-round interviews through natural, two-way phone conversations. It asks role-specific questions, adapts to candidate responses in real time, follows up automatically, and captures structured data that recruiters can use to make fast, informed decisions. Unlike chatbots, AI recruiters hold real conversations that feel natural and personal.

Whippy’s Voice AI Recruiter combines:

1. 

   Automated phone interviews and AI phone screening

2. 

   Adaptive voice conversations powered by conversational AI

3. 

   Real-time structured outputs synced into your ATS

It operates 24/7, pairing voice-based interview software with decision-ready outputs so no applicant waits for a callback.

Why it matters now

Recruiting has changed—and pressure on staffing teams has never been higher.

1. High-volume hiring is the norm

Whether you're sourcing general labor or specialized roles, job posts often generate hundreds of applicants. Manual outreach simply can’t keep up.

2. Candidates apply at all hours (and expect instant engagement)

Most applicants apply after business hours or on weekends. If they don’t hear back quickly, they move on—to a competitor.

3. Speed to screen = speed to hire

The team that contacts first wins. AI recruiting platforms give you instant speed without adding headcount, and automated talent acquisition tools keep outreach consistent across time zones.

4. Recruiters are buried in repetitive tasks

Chasing unresponsive candidates, repeating the same questions, updating notes—it’s time-consuming and demotivating. AI handles the repetitive work so recruiters can focus on people.

5. Consistency and structure drive quality

Staffing firms need standardized evaluations, not “it depends.” AI ensures every candidate is evaluated fairly, using the same criteria, every time.

Whippy solves the first-contact bottleneck with voice recruiting automation—real conversations that scale across branches and time zones, without sacrificing personalization or adding manual work.

Why Leading Staffing Teams Choose Whippy

Whippy is the AI recruiting software for HR teams and staffing agencies that demand speed, scale, and precision—without sacrificing candidate experience or recruiter control.

Most AI tools stop at basic automation. Whippy goes further by combining conversational intelligence, job-awareness, ATS integration, transparency, and proven ROI into one platform built specifically for high-volume staffing.

Here’s why top staffing teams build their hiring strategy around Whippy:

The Result: A Recruiting Partner, Not Just a Tool

Whippy doesn’t replace recruiters—it amplifies them.

• AI handles: outreach, screening, follow-ups, structured insights
• Recruiters handle: relationship-building, persuasion, offers
• Managers handle: strategy, optimization, visibility

This is AI-powered hiring done right—technology doing the repetitive work so people can do the human work.

That’s why leading staffing teams don’t just adopt Whippy…

they build their hiring strategy around it.

How it works (end-to-end)

Whippy’s Voice AI Recruiter acts as a virtual recruiting assistant that integrates directly into your hiring funnel. It functions like a highly trained team member—proactively engaging candidates, asking job-specific questions, capturing structured insights, and triggering next steps automatically. Unlike traditional systems that rely on manual effort or rigid logic, Whippy combines conversational AI for job interviews with operational intelligence and ATS integrations to create an end-to-end AI recruiting solution that blends voice-based interview software with automated workflows.

Here’s how it works from the moment someone applies.

1. Auto-call new applicants

The instant a candidate applies—whether through job boards, career sites, or custom forms—Whippy initiates outreach without delay. Instead of placing candidates into a queue or waiting for recruiter availability, the voice AI recruiting platform calls automatically within minutes. This ensures 24/7 recruiting automation, even during nights, weekends, or peak volume periods.

Recruiters can also trigger calls manually from the dashboard or launch them programmatically using automations↗ when a candidate replies to a text message or meets predefined criteria. The result is no waiting, no backlog, and no missed talent, regardless of application volume.

2. Conversational interview (phone)

At the heart of Whippy is a human-like AI recruiter—an AI voice agent for recruiting powered by advanced conversational AI for recruiting. When a candidate answers, the interview feels like a real conversation, not a script. The assistant uses natural language understanding (NLU) to grasp context and nuance, speaks with natural tone, pacing, and pauses, and listens actively to clarify or probe deeper when answers are incomplete.

Because it adapts in real time, the experience moves beyond rigid Q&A. The assistant handles error recovery (“Sorry, could you repeat that?”) and simple escalations (“I’ll note that for your recruiter.”) without breaking flow, making it both reliable and respectful. It also supports multi-language interviews (e.g., English, Spanish) and recognizes regional accents, ensuring an inclusive, professional AI-powered hiring experience for every candidate.

This is where Whippy stands apart from traditional phone trees or scripted bots: a genuinely conversational, role-aware interview that consistently gathers the information your team needs—at scale.

3. Structured results

After each interview, Whippy automatically generates structured outputs that eliminate the need for manual note-taking or guesswork.

Each conversation includes:

• Transcript + audio recording
• AI-generated summary (experience, availability, tone, motivation)
• Evaluation tags such as “relevant experience”, “work authorization confirmed”, or “no transportation”
• Optional candidate score with breakdown of reasons, highlights, and flags

This standardized evaluation format enables faster decision-making, more consistent screening quality, and easier comparison across candidates. It’s a powerful example of AI recruiting technology explained in action—turning unstructured phone conversations into actionable hiring insights for AI candidate screening.

4. Automated next steps

Whippy doesn’t just interview—it executes. Based on scoring logic, tags, and workflow rules, the system can automatically:

• Move the candidate to the Qualified stage
• Send an interview scheduling link or invite
• Notify the job owner or a shared branch inbox
• Trigger SMS follow-ups↗ if the call was missed
• Launch additional workflows through the ATS or other systems

This turns Whippy into a true AI recruitment assistant that supports seamless progression through the hiring process without manual coordination or delays.

5. Optimize with data

As interviews accumulate, Whippy provides analytics that reveal powerful performance insights:

• Completion rate
• Qualification rate
• Time saved per recruiter
• Sentiment trends (candidate satisfaction)
• Score distribution
• Drop-off points

This data allows teams to refine scripts, adjust knockout rules, and calibrate scoring—usually after the first 50–100 calls. Over time, the system becomes even more accurate, creating a self-improving smart recruiting automation platform that continuously drives faster time-to-hire.

Built for recruiters and regional managers

Whippy is designed to support real-world staffing operations, recognizing that recruiters and regional leaders have different needs—but both need visibility, speed, and control. Rather than replacing human judgment, Whippy enhances it by acting as a virtual recruiting assistant that handles the repetitive work while empowering the team to make smarter hiring decisions.

For recruiters (day-to-day impact)

Recruiters no longer waste time chasing unresponsive candidates or conducting repetitive first-round screens. Instead, they log in and immediately see prioritized candidates who already completed a full AI-powered interview software conversation with job-relevant details, driven by AI candidate screening and natural language voice interviews.

1. 

   No more first-contact phone tag: Whippy handles outreach instantly, even when recruiters are busy.

2. 

   Clear priority: Only candidates who meet or exceed your threshold trigger notifications.

3. 

   One-click audit: Recruiters can skim structured summaries or play recordings only when needed.

4. 

   Real-time feedback: Recruiters can give quick “thumbs up” or “thumbs down” signals to teach the AI what “good fit” looks like for each role or client.

This creates a more strategic role for recruiters: less screening, more relationship building, stronger placements.

For regional managers (scale & oversight)

Regional managers need more than automation—they need visibility, control, and scalability across branches or divisions. Whippy’s platform gives managers a centralized view to monitor performance, adjust workflows, and ensure consistency across every location.

With Whippy, managers can:

• Pilot by branch or region with localized workflows
• Monitor call volume, scores, sentiment, CSAT, and trends in real time
• See total calls, completion rates, calls by agent/day/channel, and heatmaps to identify peak hiring windows
• Review score distributions to calibrate quality
• Add or edit scripts, scoring, knockouts, and language variations—no engineering needed
• After reviewing the first set of calls, calibrate scoring and (optionally) enable auto-invites for high scorers

This approach aligns technology, people, and process—turning Whippy into an AI recruitment solution that supports sustainable growth at scale across multiple regions.

Visual example of real-time visibility:

Core Features & AI Capabilities

Whippy combines the power of AI in staffing and talent acquisition with practical tools that recruiting teams can easily adopt. Its features go beyond simple automation—each capability is designed to enhance quality, reduce effort, and multiply recruiter productivity.

Automated Recruiting Software

Whippy functions as an always-on engine that removes the friction from manual outreach:

• Calls new applicants within minutes of apply
• Can be launched manually or via automations (e.g., after a text reply or form completion)
• Honors quiet hours or business hours based on branch preferences
• Handles follow-ups automatically if a candidate doesn't answer

This ensures no candidate is forgotten, and high-intent leads are engaged while interest is fresh.

Custom Interview Scripts

One size never fits all in staffing. Whippy enables teams to tailor interview logic by job type, client, or location using highly configurable templates.

Scripts can include:

• Role-specific probes (skills, certifications, industry experience)
• Shift and pay expectations
• Transportation and location requirements
• Work authorization or background checks
• Motivation and interest-level questions

The AI adapts the flow based on candidate answers, making the experience dynamic rather than robotic. It’s a powerful example of AI recruitment tools for businesses that respect operational complexity without adding manual burden.

Data Capture & Analysis

Whippy captures everything and organizes it in a way that’s immediately actionable:

• Full transcription and audio recording stored in the candidate profile
• AI summary with highlights, tone, and key takeaways
• Evaluation tags and optional scoring
• Alerts for missing requirements or potential issues
• Unified timeline showing every communication: texts, emails, calls, notes

This improves collaboration, compliance, and decision quality across your team.

Automation & Workflow

Whippy doesn’t stop at screening—it orchestrates the entire next step in the journey.

Once an interview is complete, Whippy can:

• Move a candidate to the next stage in the ATS
• Trigger an interview scheduling link
• Alert the recruiter or job owner
• Launch additional nurture sequences
• Pause outreach to avoid duplicating efforts

With write-back integrations, data flows cleanly into ATS systems, enabling end-to-end automation inside your existing stack. This is AI recruiting technology explained at its best: intelligent, integrated, and operationally aware.

Integrations & ecosystem

Whippy seamlessly connects with your existing applicant tracking system and recruiting platform to create a unified, searchable, and accurate candidate record. Every transcript, recording, summary, tag, note, and (optional) score is synced back so recruiters don’t need to switch systems or copy/paste information.

This makes Whippy not just a recruiting tool—but a core part of your AI in staffing and talent acquisition strategy. Whether you use Avionté, Bullhorn, or another ATS, Whippy strengthens your existing infrastructure rather than replacing it.

Explore Integrations↗

Security & Compliance

Whippy is SOC 2 Type II compliant↗, meaning our data handling, privacy, and security practices are independently audited to meet rigorous industry standards.

We protect every transcript, recording, summary, and candidate record with enterprise-grade encryption and access controls—because staffing teams work with sensitive personal data, and trust is non-negotiable.

High-impact use cases

Whippy’s Voice AI Recruiter supports multiple stages of the hiring funnel. The following AI recruitment examples are where staffing teams see the fastest ROI:

Pre-screening automation:

Qualify applicants immediately after they apply—before recruiters even log in for the day.

After-hours recruiting

Interview candidates on nights and weekends so competitors don’t get there first.

Follow-ups

Re-engage candidates who partially applied, stopped replying, or didn’t finish a form.

Database reactivation

Call past applicants to update skills, availability, or interest—turn old data into live talent.

High-volume roles

Run hundreds or thousands of automated phone interviews without manual dialing or scheduling.

Customer results

The best way to understand how AI recruiters work is to see the impact they deliver in real staffing environments. Whippy’s Voice AI Recruiter isn’t theoretical—it’s already used by leading firms across multiple markets, handling thousands of automated candidate screening calls every month with proven ROI.

These results demonstrate why Whippy is considered one of the best AI recruiting software platforms available today.

CCS Construction Staffing — on pace for $1.64M/year savings

CCS operates across multiple regions with a high volume of applicants daily. Before Whippy, their recruiters struggled to contact every candidate and spent endless hours on repetitive screening calls. With Whippy’s voice recruiting software and voice AI for candidate interviews, CCS never misses an applicant—every candidate is contacted automatically, interviewed with consistent logic, and scored for priority.

Now, CCS is on pace to save $1.64 million per year in labor, inefficiency, and opportunity cost.

Why it worked:

• Automated first-round interviews across branches and time zones
• Only strong candidates routed to job owners
• Manual screening time drastically reduced
• Higher candidate engagement and faster hiring decisions

This is AI in staffing and talent acquisition at scale—delivering measurable financial impact.

Read the CCS customer story↗

How they did it:

• Auto-call within minutes of apply, 24/7
• Structured summaries + tags + real-time candidate insights
• Regional dashboards to tune scripts and score thresholds over time

Link Staffing — ~95% reduction in interview costs

Link Staffing needed a way to screen thousands of applicants across English and Spanish-speaking markets. Manually interviewing at this scale was expensive and slow. Whippy’s voice AI recruiting platform allowed Link to conduct interviews in multiple languages, automatically score candidates, and route only top talent to their recruiters.

The result? ~95% reduction in interview costs and a dramatically faster time-to-contact. Link now completes 2,500+ AI-powered interviews per month—with consistent quality and exceptional candidate feedback.

Read the Link Staffing customer story↗

How they did it:

• Multilingual interviews (English/Spanish) powered by AI voice agent for staffing firms
• Score-based notifications to job owners or shared inboxes
• Auto-invites for high scorers after initial tuning
• Consistent, scalable AI interview automation software that recruiters trust

Benefits for staffing teams

Whippy delivers the benefits of AI in recruitment in a way that aligns with how staffing firms actually operate. Unlike generic HR tools, Whippy is designed to support high-volume hiring, multiple regions, and fast-changing job needs—while empowering recruiters, not replacing them.

Here’s how staffing teams win with Whippy:

1. Reduce recruiter workload

The AI recruiting bot handles repetitive, low-value tasks like initial calls, scheduling attempts, and data entry. Recruiters start with pre-qualified candidates and spend their time on high-value conversations and offer management.

2. 24/7 interviewing = higher candidate response rates

Candidates apply after hours. Whippy calls immediately—no waiting; no manual follow-up. This leads to faster time-to-contact and dramatically lower candidate drop-off.

3. Consistent candidate evaluations

Every applicant is screened with the same criteria using automated candidate screening, which ensures fairness, reduces bias, and standardizes quality across branches.

4. Improved candidate experience

Whippy engages candidates with professional, human-like voice interviews that build trust and improve response rates.

5. Scalable recruiting automation

Whether it’s 50 candidates a week or 5,000, Whippy scales effortlessly without adding headcount. It functions as a true AI recruitment platform that supports growth.

6. Streamline the hiring process

Whippy integrates with your ATS, triggers workflow automations, and syncs all data automatically—reducing manual tasks and eliminating delays.

7. Boost recruiter productivity

Recruiters using Whippy spend less time chasing and more time closing. Many teams see double-digit productivity gains within weeks.

Roll out in 14 days (region pilot)

Unlike complex enterprise tools, Whippy is fast to implement and easy to adopt. Most teams launch their first region in two weeks or less.

Here’s the proven rollout plan:

Days 0–2: Setup & Alignment

• Select 1–3 branches or regions to pilot
• Confirm job owners or shared inboxes
• Add critical requirements (e.g., work authorization) to job descriptions

Days 3–5: Workflow Activation

• Enable outreach sequences (e.g., 4 touches over 3 days)
• Set score thresholds (e.g., notify when score ≥ 6)
• Ensure ATS connections and workflows are active

Days 6–7: Dry Runs & Validation

• Test calls internally
• Confirm transcripts, recordings, and real-time candidate insights
• Ensure notifications and write-back functions operate correctly

Week 2: Go Live

• Launch in selected region(s)
• Recruiters begin receiving AI-screened candidates
• Managers can easily audit sample calls directly in the Whippy platform

Day 14: Optimization & Expansion

• Review initial call data to calibrate scoring
• Adjust scripts/weights as needed
• Optionally enable auto-invites for high scorers
• Scale to additional branches

This structured rollout lets teams see results fast, build internal buy-in, and scale with confidence.

FAQs

Q: What’s the difference between an AI recruiter and a chatbot?
A: A chatbot sends scripted text responses. An AI recruiter uses conversational AI for job interviews to conduct natural voice conversations, ask follow-up questions, and generate structured evaluations (transcript, recording, summary, tags, score). It functions like a virtual recruiting assistant, not a simple chatbot.

Q: Can recruiters keep using our ATS and email?
A: Yes. Most teams continue working from email + ATS like they always have. Whippy runs in the background, conducts interviews, and syncs results to your system; managers can easily review performance and audit calls directly in the Whippy platform.

Q: How customizable is the interview?
A: Very. You can define scripts, add knockouts, set score thresholds, change questions per client or role, and tailor follow-ups. The AI recruitment assistant adapts to candidate responses while honoring your structure.

Q: Does it support multiple languages and accents?
A: Yes. The AI interview automation software supports multilingual interviews and accurately recognizes regional accents. This ensures a professional and inclusive experience for all candidates.

Q: Is Whippy SOC 2 compliant?
A: Yes. Whippy is SOC 2 Type II compliant with enterprise-grade encryption and access controls. See details in our Security & Compliance section.

Q: What KPIs improve first?
A:

• % of applicants contacted in <24h
• Time-to-first-contact
• Completion rate
• % of candidates above threshold
• Hours saved per recruiter
• Most teams also see faster time-to-hire and lower cost-per-interview within the first month.

Q: Will this help with passive candidates and old databases?
A: Absolutely. Whippy can reactivate past applicants, update their details, and rescreen them using AI voice agent for staffing firms logic. It’s one of the most effective ways to turn a dormant database into fresh talent without manual effort.

Q: How do I know if it’s affordable?
A: Whippy offers flexible AI hiring solution pricing based on volume and team needs. Most clients see net savings quickly through reduced labor hours, lower interview costs, and faster placements. The best way to explore options is to request an AI recruiter demo.

Ready to interview every applicant—without adding headcount?

Let Whippy’s AI recruiting platform handle first-round interviews with consistency, speed, and intelligence, so your team can focus on building relationships, making offers, and hiring the best talent faster.

Request a demo↗ to see it in action — or explore our integrations↗ to see how seamlessly Whippy fits into your ATS and workflow.