The Staffing Operating System for Avionté

Click any part of the workflow to see the use case

"What started as AI recruiting is now our AI operating layer. From reception to call offs to sales outreach, we run it all on Whippy."

Steven Farrell

COO at Your Employment Solutions

The staffing firms pulling ahead share one thing: every interaction, from the first job order to the tenth redeployment, runs through a system that acts the moment something happens in Avionté.

A job order gets captured the second it comes in. A candidate gets a call within minutes of applying. A shift gets confirmed before it starts.

None of it requires a bigger team. It requires one system that works directly with the data already inside Avionté, across the full staffing lifecycle: Demand, Talent Activation, Qualification, Placement & Retention, and Continuous Operations.

Every use case below runs on Whippy, connected directly to Avionté, so nothing gets lost between systems.

Powered by: AI Receptionist

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The client who hits voicemail after hours remembers who answered.

A missed call isn't a missed message. It's revenue that just went to a faster competitor.

How it works:

1. Every job order is captured instantly: role, headcount, start date, pay, urgency
2. Whippy logs it directly into Avionté and routes it to the right recruiter
3. Follow-up workflows trigger immediately, no manual triage

The result:

1. 

   Job orders captured around the clock

2. 

   Response time drops from hours to minutes

3. 

   Recruiters start the day with active demand, not callbacks

Powered by: VoIP, with a custom AI agent for the outreach conversation

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Pipeline that only runs when placements slow down isn't pipeline.

How it works:

1. AI agents call leads from your CRM and leave personalized, context-aware voicemails
2. Hiring intent and urgency are captured and classified automatically
3. High-intent conversations route instantly, with every detail logged into Avionté

The result:

1. 

   Outreach runs regardless of recruiter availability

2. 

   Missed calls convert into pipeline instead of disappearing

3. 

   Qualification stays consistent across the team

Powered by: Sequences

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Stop paying to find candidates you already have.

Your Avionté database already has the talent. Posting to a job board makes you pay to find them twice.

How it works:

1. Filter your existing talent pool by the Avionté fields that matter: certifications, location, availability, prior activity
2. Sequences automatically message that segment by SMS or voice, referencing prior conversations
3. As responses come in, interested and available talent route straight to the recruiter, with the filter staying current as Avionté data updates

The result:

1. 

   Less dependency on job boards

2. 

   Lower cost per hire

3. 

   Existing talent becomes a performance driver, not a sunk cost

Powered by: AI Recruiter

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Screen every candidate instantly, or lose them to faster competitors.

When volume spikes, manual screening breaks. Candidates go to whoever calls first, not whoever fits best.

How it works:

1. Every applicant in Avionté gets an instant SMS from Whippy
2. Whippy's AI Voice Recruiter interviews them against your criteria: availability, certifications, pay, disqualifiers
3. The interview is scored and synced back automatically

Synced to Avionté:

• Candidate status: Whippy AI Accepted / Rejected
• Talent tags: mapped from skills exhibited on the call
• Full transcript: structured notes, ready to review

Recruiters can agree or disagree with every score and edit interview questions directly from the email, training the AI with every interview.

Across Whippy's AI Recruiter customers, interview costs drop by up to 95%, with some firms screening 2,500+ candidates a month at $2 each.

The result:

1. 

   Instant screening, consistent criteria across every branch

2. 

   Recruiters review decision-ready candidates, not raw calls

3. 

   Talent tags and notes sync into Avionté automatically

Powered by: AI Recruiter

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The reference you skip today is the bad placement you find tomorrow.

How it works:

1. Whippy contacts references by voice or SMS and verifies identity first
2. Role-specific questions are asked and answered in a consistent format
3. Full transcript and summary route to the recruiter, written back into Avionté

The result:

1. 

   Faster, more consistent reference checks

2. 

   Stronger documentation for compliance and audits

3. 

   Recruiters stop chasing references manually

Powered by: Automated Workflows

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Onboarding is where good placements quietly fail.

How it works:

1. Whippy tracks each candidate's onboarding status directly from Avionté
2. Missing documents are followed up automatically, with links sent by SMS
3. Readiness is confirmed before day one: documents, schedule, location

The result:

1. 

   Higher onboarding completion rates

2. 

   Fewer inbound questions for recruiters

3. 

   Stronger day-one readiness across every branch

Powered by: Messaging

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An unconfirmed shift is already a no-show. Nobody just knows it yet.

How it works:

1. Whippy confirms shift time, location, and intent to show up before every shift
2. Hesitation or risk is flagged to the recruiter in real time
3. Coverage can be reassigned before the shift starts, not after the client calls

The result:

1. 

   Fewer no-shows

2. 

   Earlier visibility into coverage risk

3. 

   Less dispatcher and recruiter workload

Powered by: Automated Workflows

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Getting a worker to day one was never the hard part.

The risk starts right after, when small issues go unreported until the worker disengages.

How it works:

1. Check-ins trigger automatically before the shift and again early in the assignment
2. Every response is tracked, with issues flagged to the recruiter immediately
3. Everything logs back into Avionté as structured activity

The result:

1. 

   Fewer early drop-offs

2. 

   Earlier visibility into problems

3. 

   Consistent follow-up across every branch

Powered by: Automated Workflows

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You can't manage what you never measure.

How it works:

1. Surveys trigger automatically after screening, onboarding, and assignment completion
2. Satisfaction scores and NPS are tracked by branch, recruiter, and client
3. Low scores trigger immediate alerts, before they become turnover

The result:

1. 

   Early visibility into churn risk

2. 

   Clear benchmarking across branches

3. 

   Stronger client and candidate retention

Powered by: Automated Workflows, with AI Recruiter for the outreach call

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Every completed assignment is inventory, not an ending.

How it works:

1. At set intervals, Whippy checks in with proven workers on availability and preferences
2. Updated readiness syncs automatically back into Avionté
3. Available workers route straight to open roles, tagged for redeployment

The result:

1. 

   Higher redeployment rates

2. 

   Lower cost per placement

3. 

   Faster time-to-fill from talent you already have

Powered by: AI Receptionist

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Staffing doesn't stop after 5pm. Your phone shouldn't either.

How it works:

1. One number handles every call, with behavior that adapts to business hours: live transfers and support during the day, messages and logged requests after
2. Whippy verifies the caller, then resolves FAQs, call-offs, or payroll questions, or captures structured details and routes to the right person
3. Every call is transcribed, summarized, and logged into Avionté automatically

The result:

1. 

   Fewer interruptions for recruiters and payroll staff

2. 

   No missed call-offs or incident reports

3. 

   One system handling every inbound interaction, logged automatically

The bottom line

Your Employment Solutions cut response time from 48 hours to under 5 minutes, lifted completed screenings from 17% to 80%, and saved nearly $1M a year, all running on Whippy connected to Avionté.

The staffing firms that win aren't the ones with the most AI tools. They're the ones where AI runs the entire operation, every stage, every branch, every interaction, from one platform connected to Avionté.